GREATER FORT LAUDERDALE ROAD RUNNERS CLUB

Constitution & By-Laws

Constitution

ARTICLE 1 NAME
The name of the organization shall be the Greater Fort Lauderdale Road Runners Club, Inc. a non-profit organization hereinafter referred to as GFLRRC.

ARTICLE 2 PURPOSE

The Purpose of the GFLRRC shall be:
1. To educate the community as to the health and fitness benefits of running (jogging, walking);
2. To encourage participation in running (jogging, Walking) whether for health and fitness, competition, and or recreation;
3. To promote running and racing in the community;
4. To provide members with a forum and social climate conducive to the exchange of information about running.
5. The GFLRRC may produce championships, road or track races, time trials, social runs, lectures, demonstrations, an social events; print and publish books, magazines and newsletters; make awards and or donations; and perform other functions it sees fit as a means to accomplish the above stated purposes.

ARTICLE 3 MEMBERSHIPS

SECTION 1 Eligibility
Membership shall be open to the general public, without regard to age, race, gender, religion, disability, marital status, sexual orientation, or country of origin and upon payment of dues to be established by the Board of Directors. Each membership shall be entitled to one vote at the annual elections, or any special general
membership meetings.

SECTION 2 Classes
A. Student includes any student up to and including 19 years of age.
B. Individual
C. Family, includes all those whose permanent residence is the same address
D. Corporate
E. Honorary, is awarded by the President with Board approval.

SECTION 3 Duties
A. Members shall agree to abide by the rules of GFLRRC.
B. No member shall contract for or otherwise incur any debt, enter into any agreement or otherwise obligate the GFLRRC, except by express authorization of the Board of Directors, with the exception that the President may do so at any time with a limit of $100.00 maximum on any given expenditure.

ARTICLE 4 BOARD OF DIRECTORS

SECTION 1 Purpose

The Board of Directors shall be responsible for establishing policy and conduction the business of GFLRRC. The Board of Directors is the final authority of the organization.

SECTION 2 Composition
A. The elected Officers of the GFLRRC shall be:
i. President
ii. Vice-President
iii. Secretary
iv. Treasurer
B. Appointed officials shall be:
i. At Large
ii. At Large
iii. Newsletter Editor
iv. Social Media
v. Membership
vi. E-Newsletter Editor

C. The Past President, of the immediate year, or if none exists, then an additional Member at Large.

ARTICLE 5 MEETINGS
1. The Annual Meeting (general membership) shall be held once each calendar year. Elections for the Board of Directors will be held at this meeting.
2. The Club shall hold monthly Board of Directors meetings, open to all members.
3. The Club shall hold Social meetings which shall be open to members and their guests.
4. Special General Membership meetings may be held at the discretion of the Board of Directors.

ARTICLE 6 AMENDMENT OF ARTICLES
These articles may be amended by the following procedure:
1. The proposed amendment(s) shall be submitted to the President along with the signatures of at least 5% of the current dues-paying membership of the GLFRRC at least sixty (60) days prior to the Annual Meeting.
2. The President shall appoint a committee which shall verify the signatures with (30) days of receipt of the proposed amendment(s) by the President.
3. Upon verification of the signatures and at least thirty (30) days prior to the Annual meeting, the members shall be given written notice of the proposed amendments and copies said amendments must be made available, and that it will be considered for ratification at the meeting.
4. Approval by two-thirds (2/3) of those voting members present at the annual meeting shall be required to amend these articles.

ARTICLE 7 COMMITTEES
Special committees may be appointed by the Board in areas needed such as Race Committee, Social
Committee, and Nominating Committee.

ARTICLE 8 DISOLUTION
The dissolution of GFLRRC will be voted on with a majority of the current members in good standing.
This will be done by notice to the members in writing thirty (30) day prior to the vote. Mail-in votes will
be accepted. The funds remaining after all outstanding Club obligations are met will be distributed to
the Road Runners Club of America.

 

BY-LAWS

ARTICLE 1 MEMBERSHIP AND DUES

SECTION 1 TERM OF MEMBERSHIP
Membership shall be granted for a period of one (1) year or in multiples of one (1) year.
A. One (1) Year Membership
i. Membership shall begin from the date dues are received by the membership director or his/her agent.
ii. Membership shall expire one (1) calendar year from the last day of the month in which membership began.
iii. A grace period of thirty (30) days shall be granted as a courtesy of the Club during which no loss of benefits shall occur.
iv. A membership renewed during the grace period shall have as its expiration date the original expiration date advance on (1) calendar year.
v. Membership shall be terminated when it becomes thirty-one days past due. Any subsequent renewal shall be treated as a new membership.
B. Multi-Year Membership
i. A multi-year membership shall be treated the same as A. above, except that where A. states “one (1) year” or “one (1) calendar year, “ the exact length in years shall be substituted.
ii. A multi-year membership will be offered at a discounted price.

SECTION 2 DUES
The dues for all membership categories shall be determined by the Board of Directors.

SECTION 3 REVOCATION OF MEMBERSHIP
The membership of any member may be revoked by a three-fourths (3/4) majority vote of the entire Board of Directors whenever, in its judgment, the best interest of the club would be served.

SECTION 4 TRANSFER OF MEMBERSHIP
Membership is not transferable or assignable.

ARTICLE 2 BOARD OF DIRECTORS

SECTION 1 DUTIES
Every member of the Board of Directors is responsible for attending the business meetings and
for helping to develop the policies which govern the operation of the Club in matters not
specifically addressed by these articles or those of the Constitution.

SECTION 2 OFFICERS
A    President
The President shall be the Chief Executive Officer of the club. The duties of the President shall
include, but not be limited to the following:
i. Preside at all business and Board meetings of the Club.
ii. Call special meetings of the Club or any of its committees.
iii. Appoint committee members as directed in these articles
iv. In general, supervise and control all of the business and affairs of the Club.
v. Appoint the Officials to the Board of Directors, subject to the approval of the Board of Directors.
vi. Add or delete official positions to the Board of Directors, subject to the approval of the Board of directors.
vii. Be responsible for or delegate responsibility for the performing all negotiations on behalf of the club.

B    VICE PRESIDENT
The Vice-President shall serve as assistant to the president in all matters concerning the Club. In
the absence of the President, or in the event of his/her inability or refusal to act, the Vice-
President shall perform the duties of the President, and when so acting, shall have all the
powers of the subject to all the restrictions upon the President. The duties of the Vice-
President shall include, but shall not be limited to, the following:
i. Preside over any club meeting which the President is unable to attend.
ii. At the discretion of the President, make all necessary preparations for and preside over all Club social meetings.

C SECRETARY
The Secretary shall be both a recording and corresponding Secretary. He / she shall serve as the custodian of the corporate records of the club, as well as being the recognized authority regarding Club policy. The duties of the Secretary shall include, but shall not be limited to, the following:
i. Record the minutes of the meetings of the Board of Directors and maintain a yearly log of the minutes.
ii. Submit a condensed version of the minutes to the Print and E-Newsletter Editor in time for the publication in each of the newsletters.
iii. Record all policy statements and decisions by the Board of Directors and maintain the log of club policies which have been adopted by the Board of Directors.
iv. Prepare all official club report, documents and correspondence as requested by the President.
v. Be responsible to provide a replacement secretary in his / her absence.

D TREASURER
The Treasurer shall be the Chief Financial Officer of the Club. The duties of the Treasurer shall include, but shall not be limited to, the following:
i. Transact all financial business on behalf of the club.
ii. Maintain a current itemized account of the club’s financial position including the earnings, savings, reserves, holdings, receipts and disbursements which shall be available for audit at any time.
iii. Prepare a financial report for the monthly Board meetings.
iv. File any and all financial reports as may be required of the club by federal, State or local statutes with attention to maintaining a most favorable tax status.

SECTION 3 APPOINTED OFFICIALS
The appointed Officials serve at the request of the President with the approval of the Board of Directors and may be removed at any time by a majority vote of the Board of Directors.

A. Volunteer Coordinator
Responsible for organizing and directing a cohesive and effective group of volunteers.
I. Initiate and maintain a network of members that communicate vital information to the general membership using. A variety of communication methods, including, but not limited to email, texting, telephone. Emailing shall be used as the primary method of communication for distribution of all critical or time sensitive material between the president and board members.
II. Assure that on race day volunteers are greeted, organized and directed.
III. Responsible to put in place an effective incentive program for volunteers and control and maintain the program.
IV. Responsible for the solicitation of new volunteers as needed.
V. Responsible to maintain a current roster of volunteers.

B. PRINT Newsletter Editor
I. The Newsletter Editor shall be responsible for editing and publishing the Club newsletter.
II. Prepare and maintain a yearly schedule of local and regional running events to be published in the newsletter

C. Members At Large
I. The one (1) or two (2) Members At Large shall be responsible for attending the Board meetings of the club in order to represent the members’ interest in Club business matters. The duties of a Delegate At Large shall include, but shall not be limited to, the following:
i. Chair or sit on committees attending to Club business as requested by the President.
ii. Serve as an Officer or Official of the Club on a temporary basis as requested by the President when an Officer or Official is unable to perform the duties of his / her position.

D. Immediate Past President
The immediate past President may serve on the Board of Directors by courtesy of the club for one (1) year. He / she may vote on all matters that come before the Board of Directors.
i. Shall perform such duties, from time to time, as bay be assigned by the President of by the Board of Directors.
ii. Shall act as an advisor to the President and Board of Directors.

E. SOCIAL MEDIA DIRECTOR

F. E-NEWSLETTER EDITOR

G. MEMBERSHIP DIRECTOR

SECTION 4 ELECTION AND APPOINTMENT

A. Officers
Election shall be from the nominating committee approved slate and / or open nominations by members in good standing taken at the regularly scheduled social meeting immediately preceding the Annual meeting at which time election takes place. A majority vote of attending members in good standing is required for election.

B. Officials
Appointed in accordance with Section 3 above.

SECTION 5 TERM OF OFFICE

A. All Officers and Officials shall be elected / appointed to a term of one (1) year.
B. Each Officer / Official SHALL TAKE OFFICE January 1 and serve twelve (12) months or until his / her successor shall have been duly elected or appointed and shall have qualified.
C. Any elected / appointed Board member who is absent from two (2) consecutive meetings, or any three (3) in a twelve (12) month period will vacate his / her office unless excused by a majority vote of the Board.
D. Officers / Officials must at all times be in good standing with the club.
E. Any officer and/or official who knows in advance that he/she will be absent from a monthly board meeting, shall notify the president and/or other board members in writing ( via a variety of communication modes, preferably email) prior to the board meeting.

SECTION 6 VACANCIES

A. President
1. In the event of a vacancy in the Office of the President, the order of succession shall be as follows:
i. Vice President
ii. Secretary
iii. Treasurer
iv. Member At Large, with the approval of the majority of the Board of Directors.
v. Club member, with the approval of the majority of the Board of Directors.
2. In the event that the person in line to become the President is unable or unwilling to serve, the person next in line shall be given the opportunity to serve.
3. In the event that a member of the Board of directors has assumed the duties of the President, his / her vacated position shall be filled according to the procedure established in B., below.

B. Other Officers
i. The President shall appoint a member to assume the duties of the Office temporarily.
ii. Within sixty (60) days of the vacancy, the President shall nominate a replacement who shall serve until the next scheduled elections, subject to the approval of the Board of Directors.

SECTION 7 Removal From Office
Any member of the Board of directors may be removed from office by a two-thirds (2/3) majority vote of the full Board of Directors at any regular or special meeting whenever, in the Board’s judgment, the best interests of the Club would be served.

ARTICLE III MEETINGS AND CALENDAR

SECTION 1 Meetings

A. Board Meetings
The Board of Directors shall meet on a monthly basis for the necessary purpose of establishing policy and conduction the business of the Club.
i. At least fifty-one (51%) of the members of the full Board of Directors must be present to establish quorum.
ii. The Board of directors shall decide on the time and place of the meeting.
iii. The President shall publish in the newsletter the time and place of the monthly Board meetings.
iv. Robert’s Rules of Order shall govern the procedures of the Board meetings.

B. Social Meetings
The Club shall hold Social meetings on a regular basis.
i. The Board of Directors shall decide on the time and place of the Social meetings.
ii. The Vice President shall publish in the newsletter the time and place of the Social meetings.

SECTION 2 Calendar

A. The Club fiscal year shall begin on the 1st day of January.
B. The annual meeting shall be held on the date and time to be determined by the Board of Directors.

ARTICLE IV AMENDMENTS
A three-fourths (3/4) majority vote of the full Board of Directors shall be required to amend these bylaws.